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VILLAGE OF WEST SALEM
COUNTY OF EDWARDS
APRIL 26, 2010
The regular meeting of the Mayor and Board of Trustees was held in the Village Hall at 7:00 P.M. on the above date. Mayor Goldsmith called the meeting to order & Trustee Don Cornelius gave the invocation. Clerk Tyler led the Pledge of Allegiance. Those present for roll call were Mayor Eric Goldsmith & Trustees Mike Ristvedt, Allison Rice, Kevin Schilt, Don Cornelius, Larry Simms & Robert Malone.
Approval of Minutes: Motion: I move to approve minutes of the regular meeting of March 22, 2010. Moved by Schilt, seconded by Malone. All said Aye. Motion passed.
Mayors Report: Mayor Goldsmith thanked the 5th, 6th & 8th grades for picking up trash in the square this past week.
Treasurers Report/Approval: Read by Kim Carlson (Copy attached) Motion: Moved by Cornelius, seconded by Simms to accept the Treasurer’s Report ending March 31st, 2010 as read. All said Aye. Motion passed. We have a sewer bond with an outstanding debt of $41,275. We could pay this by June 15th and save $5,000. interest. We have enough in the sewer fund to pay this & keep a decent reserve. We also have an Il. Rural Bond Bank account which is a backup fund. This could then be transferred to the sewer fund. This will be decided at next months meeting.
Clerk’s Report: We have been given permission by the State Archives to destroy some old records. Seventeen boxes have been burned & records are up to date now.
Attorneys Report: Nothing to report.
Approval of Bills: Motion: Moved by Simms, seconded by Cornelius to accept the expense report as presented and pay bills. All said Aye. Motion passed.
Public Discussion/Comments from the Audience:
Tonya Weber representing the PTO would like to put a bounce house in front of the village hall on May 7th when they have a fish fry in the firehouse. She also represented the W.S. Chowder Committee and asked for permission to use the square on August 21st 2010. There will be entertainment on the stage, a tractor show & other events. It is uncertain at this time if there will be a parade.
Motion: I move the PTO be allowed to put up their bounce house on May 7th and the W.S. Chowder be allowed to use the square on August 21st. Moved by Cornelius, and seconded by Schilt. All said Aye. Motion passed.
Ron Kinkade asked permission to close part of E. School Street on May 26th, 2010 for an auction of household items & real estate. Motion: I move to give Mr Kinkade permissionto close part of East School Street for an auction on May 26th, 2010. Moved by Cornelius, seconded by Malone. All said Aye. Motion passed.
COMMITTEE REPORTS:
Finance: Simms will have the budget ready next month. Water & Sewers: A water leak on N. Union has been repaired. The Shilling yard has not been repaired by Robin Dee Enterprises since they put in the Church Street waterline. It was suggested that a letter be sent advising him we will get a local landscaper to do the repair and take that amount from the money we still owe. Attorney Crisel warned us to be sure Robin Dee is notified & has time to respond before we do anything Streets & Alleys: Several potholes filled, a culvert on School Street was cleaned out. An overlay will be done to repair the section on N. Union where the water leak was. Ongoing projects have been mentioned at previous meetings & will be taken care of soon. Oil & Chip maintenance does not have to be let for bids this year as the cost is below $20,000. Property & Buildings: 2 abandoned vehicles & 1 unlawful weed growth & 1 offensive odor from dog letter sent. Mr. McDaniel on Locust Street & Mr. Dunn on Lone Street was cited for abandoned houses. Playgrounds & Parks: Teeter-totter is fixed. Mulch has been added at the playground and ballpark. Some of the playground equipment needs some new paint. Someone might volunteer to do it. Police: 939 miles driven, 63 contacts. Fire Dept. & Oil Wells: Fire Chief Fenton reported 1 rural fire since last report. Engine One had the alternator rebuilt & 3 batteries replaced. Very little oil well activity is going on. There was a long discussion about dogs. They seem to be using the parks and streets for a toilet. We still have lots of barking dogs.
Mr. Groome (old Laundromat) is due in court in June. A dumpster in front of the Krumm property needs removed.
OLD BUSINESS: None
NEW BUSINESS:
The garbage bids were opened. We had sent bid specks out which were followed.
1. Varner Sanitation, Bridgeport, Il. First year $8.00 per month, Second year $8.25 per month, Third year $8.50 per month. (per customer)
2. Veolia Environmental Services, Sumner, Il. First year $7.48 per month, Second year $7.70 per month, Third year $7.93 per month. (per customer)
There was some discussion as to why the Veolia rate is lower than we are paying now & the representative said it is correct so the following motion was made. Motion: I make a motion to accept the bid from Veolia. Moved by Cornelius, seconded by Schilt. All said Aye. Motion passed.
Our water rates from RE will be going up June 28, 2010 so water rates to village customers will need to be raised soon. The water committee wants to meet to discuss rates before the next regular meeting.
A resolution needs to be passed to put a question on the November ballot whether or not to buy a new fire truck through a bond issue. We need to get an amount to put in the
referendum by next month. Bids will be sent to various fire truck companies. This will be
discussed again next month.Executive minutes from 2/28/09 & 7/27/09 are ready to be released. Motion: I make a motion to release the executive minutes mentioned. Moved by Simms, seconded by Cornelius. All said Yes. Motion passed.
Retha Daugherty from Bio-Solutions was here & talked about the condition of the lagoons. She had pictures and costs figured. When the Water & Sewers Committee meets they want to talk about water rates and also products for the lagoons. Ms. Daugherty will return next month for a decision on buying her products.
Keortge will flush hydrants in May.
Adjournment: Motion: I make a motion to adjourn: Moved by Kevin, seconded by Rice. All said Aye. Motion passed. The time was 8:10 SP.M.
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